This HR manager in the construction industry has digitized all HR processes to save time.

The Chavigny Group is a key player in a number of fields: industry, public works, quarrying & concrete, transport & logistics, recycling, energy and materials.

Founded in 1896, this family-owned company has expanded over the years, opening up internationally and developing new business lines.

Samuel Barreau, the group's Human Resources Director, joined the company with the mission of digitizing HR management: career interviews, training, payroll... When he arrived, digitization was still in its infancy, to the point where he collected whole boxes full of employee interviews carried out on paper.

Its challenge: to implement a simple, easy-to-use tool to facilitate adoption by its employees, who are not used to digital interfaces and whose very hands-on jobs take them away from these issues.

The challenges facing the Chavigny group

1. Rapidly deploy a digital tool across a large number of scattered sites

Chavigny has over 80 sites throughout France. The challenge for the HR department was to offer a tool that would be easy to use in the field, even for employees with little digital skills or who don't have access to a computer in the workplace. The diversity of the sites and their geographical remoteness meant that a single, agile and intuitive tool had to be chosen.

2. Comply with regulatory maintenance requirements

Aware that they were lagging behind in conducting their mandatory interviews (professional, 6-year review & day package framework), Chavigny's management commissioned Samuel Barreau to digitize the conduct of interviews. The objectives? Increase interview completeness, centralize data, make them available to managers and branch directors, and finally, enable better analysis of the results.

3. Easily manage follow-up and recycling of authorizations

Given their core business (building and civil engineering), the subject of authorizations and safety in the workplace was central for the HR team. It was necessary to deploy a new tool to easily ensure that all mandatory authorizations were up to date.

Many Chavigny employees have to operate forklift trucks, construction machinery and other goods vehicles. It is therefore essential to keep up to date with the latest training regulations.

Chavigny digitalizes its HR follow-up with Empowill

With these challenges in mind, Chavigny's HR department issued a call for projects, studying several solutions on the market for the digitization of interviews and training management. It was essential that the deployment of this solution should be as simple and effective as possible. It had to be easy for all the company's teams to get to grips with, and we had to avoid at all costs falling into the trap of a "gas factory" system that would not allow us to achieve results quickly. This is how the Empowill solution came to be chosen by the HR department over other market players.

The benefits for Chavigny

1. Saving time and increasing interview completion rates

The HR team has seen a considerable time saving on the retrieval of interview-related documents. The digitization of data has greatly simplified the HR team's work, freeing up time for other tasks.

At the same time, interview completion rates have risen sharply. This was facilitated by :

• Send due date reminders in just a few clicks via the platform,
• The possibility for employees to fill in / sign their interviews via a mobile interface,
• And finally, the ability for managers to easily track the progress of interview completion.

2. Data centralization and accessibility

The digitization of data for interviews, training and authorizations has facilitated access to information and standardized the employee database.

With Empowill, each site manager has access to precise, up-to-date information on his or her employees. They can also formulate training requests if they so wish.

What's more, they lose less time in sending and retrieving certain documents. Interviews are automatically archived, and clearance documents can be accessed at any time on the platform.

3. Simplified management of the training plan

The centralization of authorizations has facilitated the construction of the annual training plan and the implementation of mandatory training courses required for the smooth running of operations in the field. This management is now centralized for the whole Group, and no longer scattered across several Excel files, a source of errors and considerable loss of efficiency.